Privacy Policy

Last updated: 17/01/2026

BotStackOps (“BotStackOps”, “we”, “us”, or “our”) respects your privacy and is committed to protecting personal data.
This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website https://botstackops.com or use our AI-powered services.

BotStackOps is currently operated by an independent service provider.

1. Information We Collect

We may collect the following types of information:

a. Information You Provide

Contact details (such as name, email address, phone number)

User inputs and communications

Conversations and interaction data with AI agents

Payment-related information (processed via third-party providers)

b. Automatically Collected Information

Usage and interaction data related to our services

Technical data necessary to operate and secure our systems

2. How We Use Your Information

We use collected data for the following purposes:

Providing and operating our AI services

Improving AI models and system performance

Customer support and communication

Marketing and outreach activities (where permitted)

Legal, regulatory, and compliance purposes

3. AI Data Processing

Our services involve artificial intelligence systems that may process conversations, messages, or voice interactions.

User data may be analyzed to improve AI performance and service quality.

AI-generated responses are automated and do not constitute human decision-making.

Data used for improvement purposes is handled in accordance with this Privacy Policy.

Clients using our services are responsible for ensuring they have appropriate consent from end users where required by law.

4. Data Sharing and Third Parties

We do not sell personal data.

We may share data with trusted third-party service providers strictly to operate our services, including:

GoHighLevel (CRM and automation)

OpenAI (AI processing)

Grok (AI-related services)

These providers process data only according to our instructions and applicable data protection obligations.

5. International Data Transfers

We do not intentionally share personal data internationally.
However, some third-party services may process data on infrastructure located in different countries, subject to their own compliance safeguards.

6. Data Retention

We retain personal data as long as an account remains active or until a valid deletion request is received, unless a longer retention period is required by law.

7. Your Rights

Depending on your location, you may have the right to:

Request deletion of your personal data

Opt out of marketing communications

Requests can be submitted by contacting us at the email address listed below.

8. Security Measures

We implement reasonable technical and organizational safeguards, including encryption, to protect personal data against unauthorized access, loss, or misuse.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date.

10. Contact Information

For privacy-related questions, requests, or concerns, contact:

Email: [email protected]